Clubs that plan to organise a tour or host an incoming tour, must ensure that procedures laid down in the RFU "Touring with Children. A Safeguarding Guide" are followed and the relevent County Tour Permission Forms are completed.
England Tours - Youth Only (outgoing)
This form is for outgoing tours within England. Forms should be completed and sent to the County Office for signing off. Once completed forms are received, the Hon Secretary or County Safeguarding Manager will sign off and the completed document will be returned to you with copies also sent to the Club Safeguarding Officer, Club Secretary and Chair of Youth.
If an overnight stay is involved, this is classed as a tour.
Please ensure that all necessary risk assessment checks have been undertaken as you would on any other normal match day (whether home or away) and ensure that paperwork showing the assessment has taken place has been filed as appropriate.
If you need assistance with risk assessments, Percy Park RFC Health and Safety (risk assessment) forms can also be found on this page. Percy Park are happy for clubs in county to use their paperwork as basis for your assessments, however you will need to alter club logos and some wording on pages used, as the examples below all contain reference to Percy Park.
Clubs must ensure adequate insurance is in place and advice on this matter can be found if you follow this link. http://www.englandrugby.com/governance/game-support/rugby-tours/resources-and-forms/
If you need any advice on completion of tour forms, please contact the County Office.
You must inform your Club Secretary, Club Safeguarding Officer and Chair of Youth at least one month in advance of a tour. Failure to comply with these regulations may invalidate your club insurance.