Community Game Update - December

Wednesday 20 December 2017

  • Comm Game Update

Welcome to the latest Community Game Update
Friday 15 December 2017

The latest Community Game Update includes information on the following:

For Action

  • Nominate volunteers for pre-match hospitality during the NatWest 6 Nations as part of the Mitsubishi Motors Volunteer Recognition Programme
  • Feedback on use of the CB Bar on a match day
  • Register for NatWest Rugby Force 2018

For info

  • Accidental injury loss of income cover
  • GDPR (General Data Protection Regulation) update


Mitsubishi Motors pre-match volunteer hospitality in West Fan Village during the NatWest 6 Nations
For action: Clubs and CBs

We are now accepting nominations for pre-match hospitality events at England's two home 2018 NatWest 6 Nations matches for volunteers who already have a match ticket. This is part of Mitsubishi Motors' support for grassroots rugby by recognising and rewarding the thousands of volunteers who are an integral part of the sport through the Mitsubishi Motors Volunteer Recognition Programme.
The aim of this opportunity is to identify and thank grassroots volunteers for their valued contributions to the game. In order to assist us in reaching as many volunteers as possible, we ask that any volunteer is only nominated to attend one of the events listed below.
We will be serving hot food and a variety of beverages before both of England's home NatWest 6 Nations matches, opening approximately 2 hours before the match and closing at kick off.
Approximate timings are as follows (may be subject to slight change):

  • Saturday 10th February 2018, 2.30pm: England v Wales (KO 4.45pm)
  • Saturday 17th March 2018, 12.30pm: England v Ireland (KO 2.45pm)

Please complete the information in the below table and email to
We will confirm allocation of places approximately 10 days prior to the event.
Please note: a limited number of places at each event is available.



Number in party per match (max. 4)

Names of attendees (if names of all attendees are not stated we will be unable to offer places)

Lead email address (if email address is not stated we will be unable to provide confirmation)





















Feedback on use of CB bar on a match day
For action: CB Chairmen, Honorary Secretaries, CB Bar contacts 

The Club & CB Development Sub Committee (C&CBDSC) has asked Colin Baldwin (Council Member, Oxfordshire) and Simon Winman to look at the use of the CB Bar on match days. It is evident from the information collected both pre-match and on the day that:

  • CBs use the bar differently on a match day
  • CBs use the access to the bar for club volunteer recognition, for CB officers, members and guests, or simply for clubs to use
  • There are increasing numbers of people trying to access the bar without invitation 

Colin and Simon would like to hear from any CBs who are particularly interested in helping to better understand how the CB Bar is used in the future. They hope to get a small number of people together early in the new year to come up with a set of principles and guidance for us to adhere to that will be reviewed and agreed by the C&CBDSC.
Please email in the first instance, and he will liaise with Colin to bring the group together. They will seek to use conference/video calls where possible to speed up the process and reduce travel for those involved.

Register for NatWest RugbyForce 2018
For action: Clubs

England Rugby in partnership with NatWest has launched NatWest RugbyForce 2018, the ninth year of a nationwide programme helping grassroots rugby clubs up and down the country attract new members and become stronger and more sustainable for the future.

Click HERE to sign up for NatWest RugbyForce 2018.
Clubs that register for NatWest RugbyForce2018 can look forward to receiving a host of exciting rewards and benefits, from online toolkits, to marketing and communications advice and access to special offers – all to help clubs become successful businesses.
Registration closes on 4 February 2018.

Accidental injury loss of income cover
For info: CB Hon Secs and Club Hon Secs.

RFU and Howden have arranged a personal accident cover that can pay up to £300 per week to players in nominated teams if they injured whilst playing or training and unable to work. Cover runs until July 2018 and at this stage of the season the cost is now reduced to £728. Full details on the England Rugby Insurance website HERE or at

GDPR (General Data Protection Regulation) Update
For info: Clubs

Data laws are changing. GDPR is new and represents a reshaping of the data protection landscape, giving consumers more rights and placing an increased onus on businesses to secure private data.
In simple terms the GDPR will help protect our players, members and clubs by ensuring better governance and transparency around management of data.  Organisations holding personal data (including clubs and CBs) will need to give more information to people about what they do with those people’s data, why, and for how long.
The RFU is working with all relevant stakeholders, including the government, to determine the implications of GDPR for both the RFU and its member clubs and CBs.  The detail of the legislation, particularly how it impacts sport, is currently being debated in parliament, so at this stage it is not possible to give detailed guidance.
We will be providing further guidance and a toolkit for how clubs and CBs can work towards GDPR compliance in due course, ahead of the regulation coming into force on 25 May, 2018.
In the meantime, there are a few things that clubs can start to look at now to help prepare them ahead of further guidance from the RFU. This includes:

  • Looking at what you use members’ data for, e.g. do you do anything more than using it for running the club, such as sending out messages on behalf of sponsors?
  • Looking at where you hold individuals’ data, e.g. just on GMS, on a server, or on someone’s desktop?
  • Looking at whether you pass data onto anyone else, e.g. sponsors, other parts of the club if it is part of a multi-sport club etc. 

In the meantime, for any data protection queries relating to you club, please contact the RFU Legal Helpline on 0844 561 8177.

Posted in: RFU News