RugbySafe Club & School Responsibilities

Clubs have a responsibility towards the health and safety of those people who use the club facilities. 

It is the club’s responsibility to ensure that arrangements are in place so that participants receive appropriate immediate attention if they are injured until the emergency services arrive.

While there is a general requirement it is not reasonable or practicable to expect a Level 9 club to provide the same level of care as that provided in the Premiership.

Information on minimum First Aid/Immediate Care standards can be found here.

RugbySafe Toolkits

Being RugbySafe

Information on the role and responsibilities of clubs so they provide a safe and enjoyable playing environment.

This guidance is deemed best practice and recommends that clubs aim to implement it whenever possible.

Club & CB RugbySafe Leads

Information on this role and how clubs can support it. Clubs should identify a Club RugbySafe Lead to ensure the club meets its responsibilities for the welfare of players and it is compliant with Regulation 9.

Each Constituent Body (CB) also has a RugbySafe Lead. This individual leads on improving player safety standards and delivering player welfare projects at CB level. They also support local clubs to increase awareness and understanding of Regulation 9 compliance, RugbySafe and other player welfare topics.

If you are a Club RugbySafe Lead and not in touch with your CB RugbySafe Lead, please contact them (their details should be available via the CB’s own website or GMS profile)

Being RugbySafe

Being RugbySafe is the ‘Ultimate RugbySafe’ document. It provides an overview of all the different areas of RugbySafe.

  • ’10 Steps to Being RugbySafe’
  • Roles and responsibilities of clubs and other rugby activity organisers.

To ensure you provide a safe and enjoyable playing environment, this guidance is deemed best practice. It recommends that clubs and other activity organisers implement these practices and policies where possible.

Community Rugby First Aid & Immediate Care Information

Guidance and information for clubs and other rugby activity organisers on recommended pitch-side provision for first aid/immediate care provision.

This applies to both training and matches across the different levels and age-groups in the community game.

Visit the Community Rugby First Aid Provision & Information Toolkit for a summary of the different section and a .pdf of each one.

England Rugby Training Courses

Provides information on the 20022/23 England Rugby Training Courses including player welfare, coaching and refereeing.

RugbySafe Newsletters

Provides information on the 20022/23 England Rugby Training Courses including player welfare, coaching and refereeing.

RugbySafe Essential Guides, Forms, & Templates.

Information on player welfare topics and FAQs including: Clothing & Equipment, Medical conditions, First aid Facilities, Equipment & Treatment

Forms and templates for: RFU Reportable Injury Event Form, RFU Referee Reportable Injury Event Form and Medical Emergency Action Plan Template.

Essential Guides, Forms & Templates

This includes five sections, each providing information on related player welfare topics and frequently asked questions:

  • Section 1: Clothing & Equipment
  • Section 2: First Aid Provision (Facilities, Equipment & Treatment)
  • Section 3: Medical conditions
  • Section 4: Forms & Templates
  • Section 5: Useful Links

Medical Emergency Action Plan

Clubs and rugby activity providers should have a Medical Emergency Action Plan (MEAP) in place to identify needs and protocols in an emergency situation.

A MEAP should consider all those involved and provide a simple, safe and systematic approach to ensure that any emergencies can be dealt with quickly and efficiently.

It is important that the MEAP is effectively communicated to coaches, first aiders and any others who would be involved in the incident management during an emergency.

Automated External Defibrillators (AEDS)

There are more than 30,000 out of hospital cardiac arrests across the UK every year but less than one in ten people survive. The more defibrillators that are accessible, and the more people trained in how to use them, the better the chance of survival for someone who suddenly collapses from a cardiac arrest.

Clubs and other rugby activity providers may want to consider getting an Automated External Defibrillator (AED), especially if they are a hub for community activity. An AED on site may prove a lifesaver, as the potential for saving a life is dependent on time: the faster medical help is administered, the better the chance of survival.

Injury Reporting & Incident Recording

Access to the downloadable RFU reportable event form as well as the Proactive incident reporting tool.

RFU Reportable Event Form

In order to put the appropriate support in place, it is crucial that all reportable injury events are submitted to the RFU.

These are defined as:

  • An injury which results in the player being admitted to a hospital
  • Deaths which occur during or within six hours of a game finishing

It DOES NOT include those that attend an Accident or Emergency Department and who are then allowed home

Proactive Incident Reporting Tool

In collaboration with Howden & Proactive the RFU has an incident reporting App to ensure that injuries and incidents, both on and off the pitch, are recorded and maintained in a secure manner.

Via the Proactive web app, Clubs can access the following options:

  • Incident reporting
  • Dynamic risk assessment
  • Pre-session checks

The App is easily added to coach and staff mobile devices.

Community Rugby First Aid Provision & Information

Community Rugby: An Introduction to First Aid & Immediayte Pitchside Care Provision

An introduction and overview of what clubs and other rugby activity providers are required to have in place and can do to provide best practice first aid / immediate are provision.

Community Rugby: Pitchside First Aid & Immediate Care Provision for Training & Matches

An overview of the first aid /immediate care provision standards and guidelines including for Age Grade rugby, Adult rugby, ERDPP and CB Representative rugby, and Tournaments and Festivals.

Emergency First Aider & Immediate Care Practitioner With Role Information.

Additional information on the role of an Emergency First Aider (EFA) and Immediate Care Practitioner (ICP) in rugby.

Emergency First Aid & Immediate Care Training

Provides information on first aid training including the Emergency First Aid in Rugby Union (EFARU) course, and other relevant qualifications that are accepted and recognised for EFAs covering rugby activity.

EFARU Course Details for 2023-24 season:

Duration: One Day (6.5 hours) or Split Course (2 x 3 hours)
Price: £55 per person
Minimum Learner Age: 18 years old

A club, school, college or university can organise an EFARU course. To do so, visit
the EFARU tutor map and following the process within the EFARU course booking chart.

To attend the course, an e-learning pre-course module must be completed.

To run a course a min. of 8 learners is required, with a max. of 12. Where clubs don’t have the min. numbers, the course can be opened up to other clubs/members of the public.

Visit the England Rugby Course Booking Page for available places.

Healthcare Professional & Allied Healthcare Professional Information

Additional information on Healthcare Professionals including training requirements, roles and responsibilities and insurance.

London Hearts

London Hearts is an England wide charity and one of the leading heart charities in the UK for placing defibrillators in communities and delivering CPR and defibrillator training. Working with England Rugby, London Hearts can support clubs, provide guidance on the purchase of defibrillators for rugby clubs who don’t currently already have this lifesaving equipment. It also provides support to clubs who already have a defibrillator on site. With every package, London Hearts provides an online CPR and defibrillator training video and ongoing support, including advice on purchasing and maintenance of an AED unit.


London Hearts has internal funding available of up to £300 per England Rugby Club, and can assist you in finding additional funding that may be available for clubs.

For more information please visit the dedicated London Hearts page.

First Aid for Sport

We have teamed up with Firstaid4sport to create an RFU landing page containing all the kits and refills your clubs will need to ensure they can provide first aid support at training and pitch side on match day.

Give Rugby A TRY!

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Quick Links

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